Functional Responsibilities

Summary of Key Functions:

• Support in administrative and payroll related tasks
• Support in producing payroll reports and queries
• Knowledge building and knowledge sharing

1. Support in administrative and payroll related tasks, including following responsibilities:

• Perform a variety of repetitive and routine tasks and duties related to Payroll
• Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
• Support to the day to day payroll transactions
• Create receipts and initiate payments in UNOPS ERP System
• Process payments relating to salaries in UNOPS ERP System
• Check that payment to Individual Contractor Agreement (ICA) holder is in compliance with vendor profile and the terms and conditions of the ICA agreement
• Prepare all relevant supporting documentation for the Team Lead to review payment vouchers
• Interact with colleagues to exchange information on administrative issues and seek co-operation
• Maintain accurate records (hardcopy and online) of all project document for easy reference and retrieval

2. Support in producing various payroll reports and queries focusing on the following results:

• Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
• Timely and accurate determination and processing of payments
• Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
• Maximize the use of technology to keep the client informed of their payroll elements and changes thereto

3. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects personnel on Payroll
• Contributions to knowledge networks and communities of practice

Competencies

UNOPS Core Values/Competencies

• Integrity
• Professionalism
• Respect for Diversity
• Creativity and innovation
• Commitment to continuous learning
• Planning and Organizing
• Results orientation
• Communications skills
• Teamwork skills
• Client orientation
• Technological awareness

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks and duties related to payroll, accounting, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
• Ability to review data, identify and adjust discrepancies
• Ability to produce accurate and well documented records conforming to the required standard
• Ability to handle a large volume of work possibly under time constraints
• Knowledge of UNOPS Financial and HR rules and procedures
• Strong IT skills

Leadership and Self-Management

• Ability to adhere to work assignments and meet designated deadlines.
• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Solicits feedback from staff about the impact of his/her own behavior

Education/Experience/Language requirements

Education: High school diploma required. A BA or MA degree may substitute required years of work experience.

Experience: 3 years of experience in supporting a payroll, accounting and/or HR administration.

Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements: Fluency in written and oral English. Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA 3
Contract duration: Open ended

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET).
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.